Dehasoft DBS (Direct Debit System) is a comprehensive solution that enables you to automatically collect receivables from your dealers and distributors through bank integration. Forward your due invoices to your bank with a single click, secure your cash flow, and fully digitize your collection processes.

Why Should You Use a DBS System?

For companies operating with dealer and distributor networks in Turkey, one of the biggest challenges is collecting receivables on time. Manual tracking methods lead to time loss and create an error-prone structure. Delayed collections disrupt cash flow, make financial planning difficult, and negatively impact your working capital. The Direct Debit System (DBS) eliminates all these problems by establishing an automatic and reliable structure for your receivables collection.

The fundamental principle of DBS is simple: when the invoice issued to your dealer reaches its due date, the bank automatically withdraws the relevant amount from the dealer's account and transfers it to yours. When you manage this process with the Dehasoft DBS solution, every step from invoice creation to collection is tracked on a single platform. Fully integrated with leading ERP systems such as Akinsoft, Logo, and Mikro, our system synchronizes your accounting records with your DBS instructions in real time.

Key Features

Automatic Invoice Collection

Dehasoft DBS automatically detects sales invoices created in your ERP system and prepares instruction files to be sent to the bank based on due dates. You can create collection instructions on an invoice basis or total debt basis. The system also tracks partial payments and generates new instructions based on the remaining balance. This way, you manage thousands of invoices from hundreds of dealers on a single screen. With the automated collection structure, the workload of your collection department is significantly reduced, allowing your staff to focus on strategic tasks.

Bank Integration and Reconciliation

Dehasoft DBS is fully compatible with the DBS protocols of Turkey's leading banks. Integration is provided with all major banks, including Ziraat Bankasi, Garanti BBVA, Is Bankasi, Yapi Kredi, Akbank, QNB Finansbank, Halkbank, and VakifBank. Instruction files are automatically generated and sent in the format required by the bank. Result files received from the bank are automatically processed, separating successful collections, failed transactions, and partial payments. Thanks to automatic reconciliation, discrepancies between your bank account movements and current accounts are detected in real time.

Maturity and Risk Management

Your dealers' payment history, risk scores, and current debt status are monitored from a single screen. The system generates automatic alerts based on risk parameters you define. For example, when a dealer's overdue debt exceeds a certain threshold, new order entry can be automatically blocked. With maturity analysis reports, you can forecast your expected collections on a weekly, monthly, and quarterly basis. This forecasting capability provides critical value for financial planning and budget management.

Current Account Tracking

Each dealer's current account summary, open invoices, payment history, and DBS instruction statuses are tracked in detail. You can provide dealers with access to view their own debt status through a dedicated portal. Statement and account summary reports are automatically generated and can be sent to dealers via email. All these processes increase transparency with your dealers and ensure that commercial relationships continue on a healthy foundation.

ERP Integration

Seamless data flow with your ERP system is essential for the DBS process to function efficiently. Dehasoft DBS provides bidirectional integration with widely used ERP software, primarily Akinsoft, Logo, and Mikro. Invoices created in ERP are automatically transferred to the DBS system, while collection results are written back to ERP, updating current accounts in real time. This integration eliminates double data entry, brings error rates close to zero, and significantly lightens the workload of your accounting team. Moreover, even if you work with multiple banks, all your DBS instructions are managed from a single center.

Reporting and Analysis

Dehasoft DBS offers comprehensive reports that allow you to analyze your collection performance from every angle. Daily, weekly, and monthly collection summaries, bank-based collection distribution, failed transaction analyses, and overdue receivables reports are provided as standard. On the dashboard, cash flow forecasts, collection success rates, and dealer-based risk indicators can be monitored through visual charts. All reports can be exported in Excel, PDF, and CSV formats. This data directly contributes to your management decision-support processes and enables you to back your financial strategies with solid data.